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About Access Restrictions to Electronic Resources

Access and use of electronic resources made available by the Becker Medical Library are governed by license agreements between the School of Medicine and publishers or third parties. Several of the electronic resources carry some restriction on their use. Access may be restricted by user location, number of concurrent users, and/or password.

In short, most people experience access limitations based on the network to which their computer is connected. Below is a quick breakdown of what can be accessed from various networks.

BJH (Limited to) SLCH (Limited to) Proxy (Remote Access) WUSM Off Campus
AccessMedicine
STAT!Ref
UpToDate Online
AccessMedicine
American Academy of Pediatrics Journals
Applied Clinical Informatics
Harriet Lane Handbook
Red Book Online
ScienceDirect
STAT!Ref
UpToDate Online
Unrestricted Access to All Becker Resources Unrestricted Access to All Becker Resources No Access without Proxy

Donating to the Library

Gifts-in-kind include books, periodicals, audiovisual material, computer programs and other library material. Donations of materials can broaden and enrich our holdings, help meet the demand for multiple copies of heavily used titles, and help replace lost or damaged materials.

Policy

Transfer of Ownership

Gifts of materials are accepted by the Library with the understanding that upon receipt, the Library becomes the owner of the materials. The Library reserves the right to determine their retention based on their usefulness in meeting the teaching, patient care, and research needs of the faculty, staff, and students. Material that cannot be used is exchanged with other libraries, returned to the donor, placed on the free book cart, or discarded if it is not usable. The Library can offer alternative sources for the donation of books and journals.

Restricted vs. Unrestricted gifts

The Becker Medical Library accepts only unrestricted gifts, with few exceptions. Restrictions require special handling and increase the cost for processing, shelving, and handling. The Becker Medical Library cannot accept gifts when the donor requires that the materials be kept together and not integrated into the Library’s collections. Restricted gifts must meet most of the following requirements:

  1. The material fits collection guidelines and scope.
  2. The content is very important.
  3. The material is rare.
  4. The donor will add to the donation.
  5. A cash donation to cover processing and preservation accompanies the gift.
  6. The gift may be sold to benefit the library.
 

Procedures

We may ask to review a gift prior to acceptance. If the gift does not meet our needs, we will attempt to refer the donor to a more appropriate recipient, such as a back issues dealer, a used book dealer, or a charitable organization.

If unneeded materials are to be returned to the donor, it is the donor's responsibility to retrieve the materials Monday through Friday, 9:00 a.m. – 4:00 p.m.

Delivery to the Library is generally the donor’s responsibility.

Books

Donations of books may be dropped off at the library’s Information Services desk Monday through Friday between 8:30 a.m. and 4:00 p.m. Please fill out and include a signed copy of the Statement of Library Materials Donations Form with a list of donated items when you drop off items.

Small numbers of books (less than 10) may be dropped off in the book return next to the library’s front entrance. Please print off and fill out a copy of the Statement of Library Materials Donations Form. Attach a list of donated items to the form and put it inside one of the donated books.

Large collections can be reviewed on site to determine which material is potentially useful to the Library. The Library may be able to pick up or ship very large or significant gifts. To make arrangements, please contact Denise Hannibal.

Journals

The Becker Medical Library normally accepts journals only in order to complete holdings for titles already in the collection or to replace damaged volumes. Anyone interested in donating journals should send a list of the journal titles and issues to Paul Schoening, Bernard Becker Medical Library, Campus Box 8132, 660 S. Euclid Ave., St. Louis, MO 63110, or e-mail paul.schoening@wustl.edu.

Special Collection Materials

Most of the Becker Library’s holdings of rare books and archives have been received as gifts or acquired with support from friends of the library. Preservation of archival materials and rare books is also supported through donations. We welcome inquiries from individuals or organizations interested in adding to the holdings in Special Collections or supporting its work in other ways.

Archives

If you have material related to the history of the School of Medicine or to the Washington University Medical Center including papers of faculty members, manuscripts, letters, laboratory notebooks and other research files, diaries, memorabilia, and photographs, please contact Stephen Logsdon, Archivist, at 314-362-4239 or e-mail logsdons@wustl.edu.

Rare Books

The rare book holdings include medical works published before 1821 and 19th and 20th century works of medical importance. The Library is particularly interested in gifts in the fields of ophthalmology, speech and hearing, dental medicine, neurology, and obstetrics and gynecology, but accepts gifts in all areas of medicine. Please contact Marysue Schaffer.

For additional information on donating personal papers, go to A Guide to Donating Your Personal or Family Papers to A Repository.

 

Purchasing Material to Donate

Although most donors give material they already own, occasionally a donor would like to purchase a new item that would enhance the collection. If you are not sure what to give, the acquisitions staff (314-362-4226) will be happy to discuss such purchases with you.

Financial Donations for Materials

Financial contributions for the purchase of materials to add to the collection are welcome. If you would like to contribute to non-specific purchases for the collection, contact Development Programs at 314-362-8278.

If you would like to purchase a book, rare book, or other library material for a specific purpose or in honor or in memory of a particular individual, please contact Paul Schoening at 314-362-3119 or e-mail paul.schoening@wustl.edu.

 

Personal Bookplates

Upon request, bookplates with your name or as a memorial to another person will be placed in gift materials to identify individual donors or memorial gifts. In the case of substantial numbers of rare books or of endowed funds, personal bookplates may be designed specifically for the donor.

 

How to Make a Donation

What to Donate

Materials useful to the library include:

  • Books and other items published by WUSM faculty
  • New editions of relevant textbooks in medicine, nursing, physical therapy, and occupational therapy
  • Hardback and quality paperback monographs on basic and clinical medicine and in the allied health sciences
  • Certain back issues of academic medical journals
  • Current audiovisual materials (slides,videos) or current computer programs
  • Rare historical health science materials

What NOT to Donate

Not all material donated is useful to the collections, nor is it readily saleable or easy to exchange. Included in this category are the following:

  • Outdated textbooks
  • Severely damaged or heavily underlined books
  • Laboratory manuals
  • Newspapers and newsletters
  • Reprints of journal articles
  • Odd issues of journals
  • Material in poor conditions (water damaged, active mold or fungi growing on it, warped, brittle pages, missing pages, missing or damaged covers, etc.). When we receive this type of material, we usually discard it.

Conditions of Acceptance

Upon receipt, donated materials become the property of the Bernard Becker Medical Library. The Library reserves the right to retain gifts which are useful to the education, patient care, and research aims of the medical school and which do not unnecessarily duplicate library holdings. In some cases material may be discarded.

Acknowledgment

The Library will issue a Statement of Library Materials Donations Form and/or write a letter of acknowledgment describing the quantity and type of materials donated. However, the Library cannot compile a detailed list of donated materials or, at a later date, provide a precise reconstruction of the contents of a gift. Providing an itemized inventory is a conflict of interest if the Library provides the inventory used by the donor to verify the donation content. We will return with the acknowledgment a copy of any list supplied by the donor.

 

Federal Income Tax Deductions

In many instances, gifts to the Library are tax deductible. Donors wishing to take a deduction from their annual income tax may want to consult IRS Rules and Regulations regarding such deductions. At the list of publications, click on Publication 526, Charitable Contributions, and Publication 561, Determining the Value of Donated Property. Donors may wish to consult a tax expert for specific questions about charitable deductions.

Generally, the fair market value of a gift-in-kind is deductible. A donation with a tax year valued at $250 or more requires a written acknowledgment from the recipient. If the donation is valued at more than $5,000, the donor must obtain a qualified appraisal and submit an appraisal summary with the tax return claiming the deduction. A copy of the appraisal must also be given to the recipient.

 

Appraisals

If you claim a deduction of more than $5,000 for a non-cash gift, you will need an appraisal. In accordance with IRS regulations, the library, or recipient, is not allowed to appraise gifts. However, the Collection Manager can assist you in locating sources of information for determining book values, or in locating professional appraisers. Because of tax considerations, donors may wish to discuss prospective donations and appraisals with their attorney or accountant.

A useful starting point is Your Old Books. This document answers many common questions and presents basic criteria that influence the value of any printed item.

Searching the item at online used and out-of-print book sites can give a cursory idea of its relative scarcity and market value. Exploring several sites is highly recommended. Although the Becker Library does not endorse any particular establishments, the following sites offer a sampling of antiquarian books on the market:

Professional appraisers and booksellers should be consulted for complete evaluation. Many of these can be found in the annual membership directory of the Antiquarian Booksellers Association of America.