Data Management and Sharing

Becker Library partners with the Institute for Informatics to provide educational offerings and support services around data management and sharing to the Washington University Medical Center community. Please contact Chris Sorensen at sorensenc@wustl.edu or Seonyoung Kim at seonyoung.kim@wustl.edu with any questions.

Sign up for the Data Management and Sharing mailing list to receive related news and training offerings from Becker Library.

New NIH Data Management and Sharing Policy

Per the NIH’s new Data Management and Sharing (DMS) Policy, applicants will be required to submit a two-page data management and sharing plan with all NIH grant submissions beginning Jan. 25, 2023. The policy applies to all Washington University NIH grant submissions that will result in generation of scientific data. The policy does not apply to research and other activities that do not generate scientific data, including training, infrastructure development, and non-research activities.

Researchers are encouraged to become familiar with how the policy applies to their specific types of data, review the self-help resources below, and reach out to Becker Library with further questions.

Click to watch video
Watch an overview video of the new NIH scientific data sharing website.

To help applicants comply with this new policy, the NIH has launched a scientific data sharing website, which will be updated regularly to include sample DMS plans, tips for taking data sharing into consideration when developing a budget, and additional FAQs.

Visit NIH data sharing website

Want to help raise awareness about this topic in your department? Please consider sending this page to your colleagues or printing an NIH DMS policy flyer for display in your work area.

Data management and sharing plans

The NIH DMS policy will require all NIH grant submissions to include a two-page data management and sharing (DMS) plan. Many other funding agencies are requiring data management and/or data sharing plans as part of grant submissions as well.

The Data Management Plan Tool (DMPTool) is a free, online tool to help you easily build a data management plan that meets your funder’s requirements. Sign in through Washington University’s DMPTool affiliation using your WUSTL Key. View instructions on setting up the DMPTool to write an NIH DMS Plan. Alternatively, you can start writing your DMS plan using this template, which was created based on DMPTool NIH-GEN DMSP template. We can assist you if you have any questions about data management and sharing plans or the DMPTool. Please contact Seonyoung Kim at seonyoung.kim@wustl.edu if you need assistance with using the DMPTool.

The ELIXIR Research Data Management kit (RDMkit) is an online guide containing data management practices applicable to research projects based on the data management life cycle. The RDM kit organized information into the six sections (Plan, Collect, Process, Analyze, Preserve, Share and Reuse) and provides a concrete combination of tools and resources for research data management based on role, domain, and tasks.

Data life cycle: Start here to get an overview of research data management.

Data management resources

The following list represents the data management and storage options that Washington University in St. Louis offers to the School of Medicine research community. For more information on data management, view the slides from Becker Library’s Data Management Planning and Practice workshop.

REDCap (Research Electronic Data Capture) is a secure, web-based application for building and managing online databases and surveys. Developed at Vanderbilt University and made freely available to other institutions, our Washington University instance of REDCap is managed by the Institute for Informatics. Becker Library offers introductory and advanced REDCap workshops and weekly virtual office hours for individual or small team consultation. Join us or view the recordings to learn what REDCap is and how to use it to collect and manage your research data.

Becker Library Data Management and Sharing offers virtual office hours on Wednesdays from 2-4 p.m.

Virtual office hours are “first come, first serve.” You will enter a waiting room after clicking the meeting link and entering the passcode (WUSTL Key required). If another patron is being helped, you will be allowed into the meeting when they are complete. Feel free to stay logged in and wait, log out and check back later, or email Chris Sorensen at sorensenc@wustl.edu to schedule another time to meet.

The LabArchives Electronic Lab Notebook (ELN) is available to everyone in the WashU community at no cost, courtesy of the Vice Chancellor for Research and the Chief Information Officer. Check out the LabArchives ELN information page and FAQs for additional details.

Data sharing resources

Many funding agencies, including the NIH, as well as publishers, now require investigators to state how they plan to make their data available for use by others, including the larger research community and the broader public. In many cases, this is done by submitting data to an established repository and having a persistent identifier such as a digital object identifier (DOI) assigned to the data.

NIH domain-specific data repositories

The NIH offers several domain-specific repositories that are associated with specific institute and center operations.  Submitting to a domain-specific repository may be a requirement for certain ICOs or funding opportunity announcements.  When beginning to write an NIH DMS plan, first check with your program official to see if you will be required to submit your data to an NIH domain-specific repository.

Registry of Research Data Repositories

If there is no requirement or NIH domain-specific repository that works for your data, you can search for additional domain specific repositories on the Registry of Research Data Repositories (re3data.org). Browse by subject and click the descriptive words that match your data. Re3data will provide a list of repositories that may work for your data.

Digital Commons@Becker

If no domain-specific repository exists, investigators have the option to deposit data in the School of Medicine’s institutional repository, Digital Commons@Becker. Contact Chris Sorensen at sorensenc@wustl.edu or Seonyoung Kim at seonyoung.kim@wustl.edu for more information, or submit a Data Sharing Help Request.

If you need help selecting a data repository or submitting your data to a repository, please submit a Data Sharing Help Request.

For more information on data sharing, check out the slides from Becker Library’s Data Sharing and FAIRness workshop.

If you are interested in genomic data sharing, the Institute of Clinical and Translational Sciences (ICTS) at Washington University offers guidance and resources for genomic researchers on the ICTS Precision Health website.

Additional data services at Washington University

If you’re on the Danforth Campus, check out the education and services available through the Data Services group in Washington University Libraries.